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Frequently Asked Questions — Election Committee Subsector

If you have questions about applications for Geographical Constituency, please click here.

If you have questions about applications for Functional Constituency, please click here.

If you have questions about applications for Ex-officio Members in Election Committee, please click here.


Q1: Who may register as a voter for an Election Committee (EC) subsector?

A1: To register as an individual voter, you must:

  1. possess the eligibility required for registration in the EC subsector (You may click here to the website of Registration and Electoral Office for the eligibility for registration in each subsector);
  2. be registered as an elector in a Geographical Constituency("GC") or are eligible and have applied to be so registered (You may click here for GC elector requirement);
  3. not subject to any disqualification from registration (Click here for reasons for disqualification from registration);

Please also note that individual applicants must register in the EC subsector according to the below priority of registration (of which (1) as the EC subsector with the highest priority of registration):

  1. Heung Yee Kuk subsector;
  2. Representatives of Hong Kong members of relevant national organisations subsector; and
  3. Representatives of members of Area Committees, District Fight Crime Committees, and District Fire Safety Committees of Hong Kong and Kowloon subsector or Representatives of members of Area Committees, District Fight Crime Committees, and District Fire Safety Committees of the New Territories subsector.

For example, if a person is eligible to be registered in both the Heung Yee Kuk subsector and the Representatives of Hong Kong members of relevant national organisations subsector at the same time, he/she must only be registered in the EC subsector with higher priority of registration , which is the Heung Yee Kuk subsector.

To register as a corporate voter, your body must:

  1. possess the eligibility required for registration in the EC subsector (You may click here to the website of Registration and Electoral Office for the eligibility for registration in each subsector);
  2. not subject to any disqualification from registration (Click here for reasons for disqualification from registration); and
  3. appoint an Authorized Representative ("AR") by the governing authority of your body for the purpose of casting your body's vote at an election; and

Q2: Why should I register?

A2: Only registered voters can vote in the Election Committee Subsector Elections to elect your representative.

Q3: How to register?

A3: To register as an individual voter, you can:

To register as a corporate voter, you can:

  • download a form here:
    Download Adobe Acrobat Reader
    The above form is in PDF format.
    Please download Acrobat Reader to view and print it.
  • get a form from the Registration and Electoral Office at 10/F Harbour Centre, 25 Harbour Road, Wan Chai, Hong Kong or 13/F Kowloonbay International Trade & Exhibition Centre, 1 Trademart Drive, Kowloon Bay, Kowloon
  • after completing and signing the voter registration form (with authenticating stamp of the body), you may submit the form by post, fax (fax number: 2891 1180), email (email address: form@reo.gov.hk) or upload the form to our e-Form Upload Platform (www.reo-form.gov.hk) - if submitting via this channel, please take note of the application number generated by the system so that the application status may be checked afterwards when needed.

Q4: I have submitted an application for registration and successfully registered in an Election Committee (EC) subsector several years ago, do I need to register again?

A4: In light of the reconstitution of the EC, as a special arrangement in 2021, all individuals and bodies eligible to be registered as EC subsector voters (regardless of whether they are currently registered as EC subsector voters) must submit voter registration applications no later than the special VR deadline of 5 July 2021 before they can be included in the 2021 EC subsector provisional register of voters. You may click here to the website of Registration and Electoral Office for the eligibility for registration in each subsector.

For individual applicants, please complete the REO-SS(I) form; for corporate applicants, please complete the REO-SS(B) form.

For enquiries, please call the Registration and Electoral Office hotline at 2891 1001.

Q5: Are there any application deadlines for registration in EC subsector and change of registration particulars?

A5: Under the law, the respective statutory deadlines are as follows:

As the EC has been reconstituted, as a special VR arrangement in 2021, all individuals or bodies eligible to be registered as EC subsector voters (regardless of whether they are currently registered as EC subsector voters) must submit voter registration applications no later than the special VR deadline of 5 July 2021 before they can be included in the 2021 EC subsector provisional register of voters.

For 2021 special voter registration arrangement, you may click here for details. Applications received after 5 July 2021 will only be processed in the 2022 voter registration cycle.

From 2022 voter registration cycle onwards:

New voter registration in EC subsector: 2 June

Report on change of registration particulars by a voter: 2 June

Q6: Can I submit an application after the deadline?

A6: For 2021 special voter registration arrangement, you may click here for details, including the relevant deadline. The deadline of 2021 special voter registration arrangement is 5 July 2021. Applications received after 5 July 2021 will only be processed at the 2022 voter registration cycle.

From 2022 voter registration cycle onwards, eligible voters may submit an application at any time of the year. But they should do so before the statutory deadline (please refer to Q5 above) of a particular year if they wish to have their names and addresses recorded/updated in the registers of voters to be published in that year. If their applications were received by the Registration and Electoral Office after the deadline, their names and addresses could only be recorded/updated in the registers of voters to be published in the subsequent year.

Q7: Who is eligible to be appointed as an authorized representative of a corporate voter?

A7: A person is eligible to be appointed as an authorized representative of a corporate voter if he/she:

  1. is registered, or is eligible to be registered and has applied to be registered, as an elector for a geographical constituency (“GC”) (You may click here for GC elector requirement);
  2. has a substantial connection with the corporate voter, e.g. being a member, partner, officer or employee of the body;
  3. is not subject to any disqualification from registration as an authorized representative (Click here for reasons for disqualification from registration); and
  4. does not fall into the restrictions stated in Q8.

Q8: Are there any restrictions for appointment of an authorized representative?

A8: A person who is an authorized representative of a corporate voter is not eligible to be appointed as the authorized representative of another corporate voter.

Authorized representatives of body voters must be appointed by the governing authority of the body.

[Note: If an authorized representative of a corporate voter is eligible to be registered as an individual voter in another subsector, he may apply to be so registered.]

Q9: How to appoint an authorized representative?

A9: You can use the REO-SS(B) (please refer to Q3 for obtaining the form) to appoint the authorized representative. The application should reach the Registration and Electoral Office before the statutory deadline for new registration (please refer to Q5 above) of a particular year if you wish to have the name of the authorized representative to be included in the registers of voters to be published in that year.

Q10: How to replace an authorized representative?

A10: The governing authority of a corporate voter may replace its appointed authorized representative from time to time. However, the newly appointed authorized representative must be a registered GC elector (You may click here for GC elector requirement) and also complies with the requirements for appointment of an authorized representative (please refer to Q7 above). The request for replacement of an authorized representative has to be done on a specified form REO-SSR. The completed form should reach the Electoral Registration Officer not later than 14 days before the polling date for the EC subsector concerned.

To obtain the specified form for replacing an authorized representative, you can:

  • download a form here:
    Download Adobe Acrobat Reader
    The above form is in PDF format.
    Please download Acrobat Reader to view and print it.
  • get a form from the Registration and Electoral Office at 10/F Harbour Centre, 25 Harbour Road, Wan Chai, Hong Kong or 13/F Kowloonbay International Trade & Exhibition Centre, 1 Trademart Drive, Kowloon Bay, Kowloon
  • after completing and signing the notice (with authenticating stamp of the body), you may submit the form by post, fax (fax number: 2891 1180), email (email address: form@reo.gov.hk) or upload the form to our e-Form Upload Platform (www.reo-form.gov.hk) - if submitting via this channel, please take note of the application number generated by the system so that the application status may be checked afterwards when needed.

Q11: Who is disqualified from being registered?

A11:

  1. A person is disqualified from being registered as an individual voter or as an authorized representative, if he/she:
    1. is found under the Mental Health Ordinance (Cap. 136) to be incapable, by reason of mental incapacity, of managing and administering his/her property and affairs; or
    2. is a member of any armed forces.
  2. A body is disqualified from being registered as a corporate voter, if it –
    1. is a consular post to which any privilege or immunity is accorded under the Consular Relations Ordinance (Cap. 557); or
    2. is an organization to which section 2 of the International Organizations and Diplomatic Privileges Ordinance (Cap. 190) applies or an international organization defined in section 2 of the International Organizations (Privileges and Immunities) Ordinance (Cap. 558); or
    3. is a department or an agency of a government of a place outside the People's Republic of China, whether at national, regional or municipal level.

Note: For the purposes of item (B)3, a body is not regarded as a department or an agency of a government of a place unless –

  • the management of the body is appointed by the government and is answerable to the government;
  • the principal function of the body is to advance the interest of the place; and
  • the body is non-profit-making.

Q12: Are there any safeguards against possible abuse of my personal data?

A12: All information provided by an voter will only be used for voter registration and election related purposes. The Registration and Electoral Office has adopted every possible means to ensure that your data will not be misused. Under the law, registers of voters that are published for inspection by specific persons contain only the names and principal residential addresses of individual voters, and the names and business addresses of corporate voters and the names of their authorized representatives. From 2022 voter registration cycle onwards, registers of voters that are published for inspection by specific persons contain only the first character/word of the names and principal residential addresses of individual voters. Using any information on a register for a purpose other than a purpose related to an election commits an offence and is liable to a fine at level 2 and to imprisonment for 6 months.

Q13: Will I receive any reply from the Registration and Electoral Office after submission of an application form?

A13: The Registration and Electoral Office will normally respond within 14 days after receiving your application for registration or change of particulars. If you have not received any reply 14 days after submission of your application form, please call the Registration and Electoral Office hotline at 2891 1001.

Q14: Where can I obtain further information?

A14: You are welcome to call the Registration and Electoral Office hotline at 2891 1001 or email to reoenq@reo.gov.hk for all enquiries.